Employer Intelligence Toolkit

Track Recruiters Like
An Actual System

A practical toolkit for TPOs to maintain cleaner recruiter pipelines, sharper role mapping, stronger reactivation, and better-quality outreach preparation.

Toolkit Purpose

What this toolkit helps solve

  • Employer lists that are old, flat, or unprioritized
  • No clear department-to-role-to-employer mapping
  • Weak follow-up ownership across the placement team
  • Low recruiter response due to unclear outreach preparation

What should become visible

  • Which recruiters are active, dormant, or worth re-engaging
  • Which departments each employer is relevant for
  • What roles are actually being hired for
  • Who owns the next follow-up and by when
Toolkit Components
Sheet 1

Employer Tracker

One row per employer with sector, location, contact status, last touchpoint, and next action.

Sheet 2

Role-to-Department Map

Shows which role families belong to which departments so outreach becomes sharper.

Sheet 3

Reactivation Checklist

A structured sequence for reviving old recruiter relationships with better context.

Usage Guide

Weekly discipline

  • Update recruiter status after every meaningful touchpoint
  • Review which employers are worth escalating this week
  • Check which departments still have weak recruiter coverage

Before major outreach cycles

  • Refresh role mapping before sending any mailers
  • Prioritize employers by fit and readiness of student pool
  • Clean dormant contacts before launch

Want to operationalize this toolkit for your placement office?

We can help you combine recruiter intelligence with assessments, outreach quality, and hiring intelligence workflows.

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